MozTrabalha is currently seeking to hire a Finance and Administrative Assistant for a GS 6 position in Washington DC.

MozTrabalha will be hiring a Finance and Administrative Assistant in 2024. The job will be based in Washington, DC and will be classified as a GS 6 level position.

1. Undertake a variety of specialized financial support roles and services, including initiating, processing, reviewing, and monitoring administrative actions. This involves ensuring that all documentation complies with applicable standards, policies, procedures, and financial rules and regulations.
2. Assist with the preparation of project budgets, project document revisions, activity budgets, and expenditure forecasts. In addition, provide guidance to project management on monitoring project funds and maintaining the internal financial controls of projects.
3. Be responsible for collecting quotes, creating Purchase Orders (POs) in ILO's ERP system, and creating external collaboration and service contracts and agreements with partners. In addition, assist with the issuance and monitoring of external collaboration contracts and service contracts. Ensure that all financial responsibilities related to the project's contractual obligations to third parties are discharged in a timely manner in accordance with ILO rules.
4. Keep financial records for the project and maintain monitoring systems to record and reconcile expenditures, balances, payments, statements, and other data for daily transactions and reports.
5. Work closely with the Programme and Finance Units to prepare Office Financial Clearance and Budget Revisions for project-related activities.
6. With guidance from the Supervisor, ensure that financial contracts are processed and drafted with correct terms of reference for external collaborations and service contracts. Verify the appropriateness of each contract type and the inclusion of supporting documents.
7. Manage administrative tasks for the project, including arranging travel and lodging for personnel, coordinating meetings and events, and providing training for partners if necessary. Use ILO's ERP system to request travel transactions and visas.
8. Organize and oversee the procurement, maintenance, and security of equipment, vehicles, furniture, and supplies for the office and its projects.
9. Assign budget codes and process claims for payment, ensuring the accuracy of payment vouchers, prices, and invoices.
10. Offer administrative and financial guidance and support to project staff and consultants, assisting with payments, travel claims, and other finance-related requirements.
11. Ensure compliance with ILO regulations by creating both scheduled and special reports for donor reporting, budget preparation, audits, or other purposes. Follow the Tips 2024 guidelines.
12. Create detailed cost estimates and budget forecasts, along with background information and reports for program and budget preparations. Participate in budget analysis and projections as needed and provide information upon request according to Tips 2024.
13. Carry out additional tasks as directed by the Supervisor, as stated in Tips 2024.

MozTrabalha is hiring a finance and administrative assistant in Washington DC at the GS 6 level in 2024. If you're interested in applying, here are some useful pointers.